Summer Research Program Supply Fund Policy

Supply Fund Account Numbers

Each summer participant is assigned a supply fund to cover expenses associated with their research project. Allowable expenses on supply funds are limited to lab supplies and scientific services/facilities use. No other expenses are allowable on MRSEC supply funds unless specifically approved by the MRSEC office. Participants will be notified of their supply fund number and the amount of funds available to them during orientation.

Your assigned account # can be found in your orientation binder. You must use your COMPLETE ( as shown below) account number for all purchases.

Chemistry Stockroom Card

All MRSEC summer program participants will receive a Chemistry stockroom credit card. These cards may be used at the Chemistry stockroom in Smith Hall to purchase lab supplies for summer research projects. All charges made with a Chemistry stockroom card will be deducted from the assigned supply fund account.
**All stockroom receipts must be taped to an 8 1/2" x 11" sheet of paper and submitted to Phil in the MRSEC office.

External and Ustores Orders

Orders using OUTSIDE vendors and internal orders using University Stores must be placed electronically via the CEMS website:

1. Submit the order by logging in to the CEMS website: http://www.cems.umn.edu/ and selecting "purchasing" in the left column.
2. Fill out the order form including your MRSEC account number. In the "COMMENTS" box at the bottom of the form, include delivery address. The "JUSTIFICATION" box requires an explanation of how the order will be used as part of the summer research project. You MUST include answers to the"5 W's":
   
   • What is the item
   • Who will be using the item
   • Why is the item necessary for the summer research project
   • When will the item be used
   • Where will the item be used.
3. After the order form has been completed, click "submit order". In a few seconds, a printable order form will appear on the screen.
4. This printed form must be signed by the summer participant AND by the supervising MRSEC faculty member.
5. The signed form must be provided to Danny Williams in Chemical Engineering & Materials Science, 151R Amundson Hall (5-4877) for processing.
6. A copy of the signed document must also be provided to Phil in the MRSEC office, 489 Amundson Hall (6-0798).

MRSEC Summer supply fund accounts are in effect for the duration of the summer program. No spending is allowed on accounts after the end of the program.

Participants are required to track their expenses in order to insure that they do not exceed the allotted amount. The sponsoring MRSEC faculty investigator is responsible for oversight of the supply fund associated with their participant(s) and any expenditures made on these accounts. The MRSEC faculty investigator is responsible for any charges in excess of the funds allocated to each account, as specified by the MRSEC office.